As people go back to the office, there is a lot of talk about how businesses and individuals can improve their office space.
Whether it’s the clutter of your personal office, the break room, or another communal space, keeping these areas organized is pivotal to ensuring that you are productive and that your workflow is steady.
One part of the office that people overlook is the conference room. If you spend a lot of time in meetings, it’s necessary to make it as conducive to productivity as possible. Below are five ways to improve your conference room.
Chairs
One thing you shouldn’t skimp on in the conference room is the chairs. You want people to be comfortable, but not lazy.
You want them to sit up straight and be able to stay in the seat for hours at a time. These chairs need to be supportive.
If you don’t have high-quality chairs in your conference room, people won’t sit in long meetings.
When you spend a lot of time in the room, it’s absolutely necessary to see to it that the chairs you have are supportive and comfortable.
The Table
You might not think that the table matters all that much, but it does. You want it to be long enough for a lot of people and wide enough so they can bring their laptops and any other tools they need for the meeting.
A modern conference table comes in all different sizes, shapes, and materials. You want it to be a good place to set drinks. People love drinking coffee in meetings.
Making sure there is enough room for everyone and their stuff is important. You definitely don’t want these meetings to be uncomfortable.
Monitors & Screens
At the very least you should have one monitor in your conference room, but if you can afford it installing more than one might help people at conference room meetings focus.
Depending on where you are sitting, you don’t want to strain your neck looking over at the one monitor. Furthermore, you can also put in a projector screen for presentations and videos.
When you will be spending a lot of time in the conference room listening to fellow employees’ pitches, you don’t want to have to try to see the information. You want it readily available to everyone involved.
Other Technology
Beyond monitors, there is a lot of other tech that you can add to your conference room. An adequate speaker network will help everyone hear without having to turn up one speaker.
Tablets in the room will provide a way to do two things at once. You can even install LED video walls and virtual reality design when you are working on something highly interactive.
There are also interactive whiteboards. Finally, you should make sure you have high-quality video conferencing technology that will enable the people who are away for business or working remotely to engage at the meeting. You won’t even realize they aren’t there with you in the room.
Amenities
When you are spending a lot of time in the conference room, it’s wise to offer amenities to your employees. One great addition to the conference room is a coffee maker. Having a coffee maker in the room will avoid people leaving the meeting to make another cup.
Everyone likes coffee during their meetings. Skip the step and have a coffee maker in the room. You should also offer water and some form of snacks.
If you are having long meetings, if people get hungry it’s difficult to pay attention. Offering amenities will help your employees stay focused.
These five ways to improve your conference room are just the beginning. If you think about what you do, what your meetings are like, and what will help your team progress in a communal meeting environment, you will find new ways to improve your conference room and make it more conducive to productivity.
Sometimes people need a little extra to stay on task. When they have all the tools they need and the amenities to motivate them, every employee will do better at meetings.
There will be more participation and more helpful ideas. Start making these changes today!
